Bylaws

THE BYLAWS OF THE ADMINISTRATIVE MANAGEMENT PROFESSIONALS GROUP AT THE UNIVERSITY OF CALIFORNIA, SAN FRANCISCO

APPROVED AUGUST 16, 2025

Article I: Name
The name of this organization shall be the University of California at San Francisco Administrative Management Professionals. 
Article II: Purpose and Objectives

Administrative Management Professionals (hereafter referred to as AMP) is an organization of Campus and UCSF Health administrators from academic, clinical, administrative, and research units. AMP fosters an inclusive, cohesive, and influential administrative community by gathering and disseminating information and by providing career development and networking opportunities for its members.

AMP Objectives:

  1. Provide a forum for discussion of common concerns.
  2. Provide the administration with a broad-based staff resource group.
  3. Promote the professional development of members through conferences, workshops, and special events.
  4. Encourage professional growth by offering learning opportunities with UCSF leadership.
  5. Promote and recognize the professional identity of department and unit administrators and managers.
  6. Equip members with resources to improve effectiveness in their respective areas of responsibility.
  7. Provide members with the opportunity to apply for a one-year mentorship program.
  8. Network and collaborate with other University groups, including other UC AMP organizations.
     
Article III: Membership
  1. Qualifications

Members must have responsibilities for, or support the operation of, teaching, administrative, clinical, and/or research units and must be employed by the University of California, San Francisco (Campus or Health) at 50% time or more.

  1. Rights of Employee Membership
    • Attendance and participation in AMP-sponsored activities; and
    • Eligibility to vote in all elections outlined in Article VI.
  2. Annual Membership Fee

Annual membership fees shall be determined by a majority vote of the AMP Steering Committee (hereafter referred to as SteerCo).

The membership period runs from July through June to correspond with the fiscal year and shall not be prorated for any portion of the year.

Membership is non-transferable. If an employee leaves a role during the fiscal year, the membership cannot be transferred to a replacement employee.

Administrative Management Professionals shall cover registration for the annual Systemwide AMP Conference for one member each year.

Article IV: Meetings

All duly called meetings of the Steering Committee shall require the presence of at least one Co-Chair or a designated Steering Committee member authorized to act on behalf of the Steering Committee.

Steering Committee meetings shall be held monthly throughout the fiscal year. A quorum shall consist of a majority of currently seated Steering Committee members.

Article V: Composition and Governance

AMP is composed of its general membership and is governed by a Chair or Co-Chairs and the Steering Committee (SteerCo). The Chair or Co-Chairs and SteerCo are responsible for leadership, strategic direction, and operational oversight of the organization.

The Chair or Co-Chairs shall serve as the official representatives of AMP and provide strategic, administrative, and operational leadership for the organization. Duties include but are not limited to:

  • Calling and presiding over SteerCo meetings.
  • Facilitating the appointment of members to the Steering Committee with consideration for diverse representation across UCSF sites and affiliates.
  • Establishing subcommittees and coordinating committee members.
  • Providing financial oversight of funds entrusted to the organization and ensuring responsible fiscal stewardship in partnership with the Committee Treasurer.
  • Supporting the annual goal-setting process for AMP and ensuring alignment with organizational priorities.
  • The Chair or Co-Chairs shall select members of the Steering Committee, making every effort to reflect the diversity of campus interests within the AMP membership.
    Co-Chair – Staggered Term of Service

AMP uses a three-year leadership cycle to ensure continuity, shared responsibility, and effective leadership transitions.
Each leadership cycle consists of three roles:
Year 1 – Chair-Elect
Year 2 – Junior Co-Chair
Year 3 – Senior Co-Chair

The Chair-Elect shall:

  • Be elected annually by the general membership.
  • Serve as Secretary of SteerCo and maintain records, meeting minutes, and voting documentation.
  • Assist the Co-Chairs with onboarding new SteerCo members.
  • Learn AMP operations and support the Co-Chairs in organizational activities.
  • Prepare to transition into the Co-Chair role the following year.

Upon completion of the Chair-Elect year, the individual shall automatically assume the role of Junior Co-Chair.
Co-Chairs shall:

  • Serve jointly in a co-leadership capacity.
  • Share responsibility for organizational operations, programming, and member engagement.
  • Lead subcommittees and major initiatives as needed.
  • Represent AMP in campus partnerships and systemwide AMP collaborations when appropriate.

Upon completion of the Junior Co-Chair year, the individual shall assume the role of Senior Co-Chair. The Senior Co-Chair shall:

  • Serve as the primary organizational leader and spokesperson for AMP.
  • Oversee strategic direction, elections, and major initiatives.
  • Provide mentorship and transition support to the incoming leadership.

New leadership terms shall begin July 1.

The role of Co-Chair may be filled by no more than two individuals serving concurrently.

AMP shall cover the Co-Chairs’ and Systemwide Representatives registration and expenses for the annual Systemwide AMP Conference.

Leadership Continuity and Emergency Succession

If multiple leadership positions (Chair, Co-Chair, and/or Chair-Elect) are vacant simultaneously, the Steering Committee may appoint interim leadership by majority vote to maintain operational continuity. Interim appointments shall:

  • Be communicated to the membership
  • Be documented in SteerCo records
  • Remain subject to the standard election process in the next regular election cycle
     
Article VI: Elections

Elections shall be held during the final quarter of the academic year to select the Chair-Elect.

All eligible members may vote. The candidate receiving the most votes shall be declared the winner. In the event of a tie, a second vote among the tied candidates shall occur within fifteen (15) working days.

New leadership terms begin July 1.

Article VII: Committees

Steering Subcommittees

Steering Subcommittees may be formed at the discretion of the Co-Chairs and Steering Committee members to support ongoing initiatives.

Ad Hoc Committees

Ad Hoc Committees may be formed by the Chair with guidance from the Steering Committee to complete short-term projects. Members of these committees shall be drawn from the general AMP membership.

Article VIII: Legislation and Amendments

The bylaws of Administrative Management Professionals may be approved, amended, or repealed only by a two-thirds majority vote of the members voting.

The bylaws shall be reviewed by the Steering Committee every two years. Members of AMP may propose modifications at any time.

No proposal relating to the introduction, amendment, or repeal of AMP bylaws may be presented for a vote of the general membership unless:

  • The proposal has been reviewed and approved by the Steering Committee or a designated Ad Hoc committee; and
  • AMP members have received written or electronic notice of the proposal at least fifteen (15) working days prior to the vote.